How to Create a Group in Outlook?

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This is the right place for you to learn how to create a group in Outlook for Windows, Mac, and Web.

How to Create a Group in Outlook (Windows, Mac, and Web)?

An Outlook user should know how to create groups.

For Windows –

In this section, you will learn how to create a group in Outlook for Windows.“A Microsoft 365 group is different from a contact group”. A contact group, formerly called a distribution list, is a set of email addresses that people use to send a meeting invitation or email message to everyone at once.

  • Launch Outlook for Windows and select “Home”.
  • Navigate to “New Group”. (If you don’t see this in your ribbon, contact your concerned IT department for assistance.)
  • After clicking, it will prompt you to enter the required information.
  • Group Name:You will create a group name.
  • Description:This is an optional field. If you want, enter a description that serves the purpose of the group.
  • Classification:Check the options given and choose one.
  • Privacy: Then comes privacy. Only approved members should be allowed to see what’s happening inside the group. Outsiders are not allowed to take part in the group. You are, however, given options to either choose “Public” or “Private”. Select one!
  • Check the box “Send all group conversations and events to member’s inboxes”.
  • Click on the “Create” button.

There you go! Well, you can add members after you select “Create”.

For Mac –

A group provides a space for a group calendar, files, shared conversations, and more. The steps are as follows –

  • Start Outlook for Mac and select “File”.
  • Select the “New” button and click “Group”. (If you don’t see this in your ribbon, contact your concerned IT department for assistance.)
  • Now, you will enter the following information –
  • Group Name: You will create a group name that should capture the group’s spirit.
  • Description: This is an optional field. If you want, enter a description that serves the purpose of the group. Click “Next”.
  • Privacy: Only approved members should be allowed to see what’s happening inside the group. Outsiders are not allowed to take part in the group. You are, however, given options to either choose “Public” or “Private”. Select Public if you wish everyone within your company should get access to the content and become a member. Or, choose Private where membership requires approval.
  • Classification: Check the options given and choose one.
  • Click on the “Create” button.

For Web –

To create a group in Outlook on the web, you will need the following steps –

  • Open Outlook on the web.
  • You will see the “New Group” option under “Groups” in the left pane.(If you don’t see this option, contact your concerned IT department for assistance.)
  • Enter the following information –
  • Group Name: You will create a group name that should capture the group’s spirit.Once you get a name for your group, it cannot be changed.
  • Description: This is an optional field. If you want, enter a description that serves the purpose of the group. Click “Next”.
  • Privacy: Only approved members should be allowed to see what’s happening inside the group. Outsiders are not allowed to take part in the group. You are, however, given options to either choose “Public” or “Private”. Select Public if you wish everyone within your company should get access to the content and become a member. Or, choose Private where membership requires approval.
  • Classification: Check the options given and choose one.
  • Check the box “Send all group conversations and events to member’s inboxes”.
  • Click on the “Create” button.

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